Front Desk Administrator

Location: Alameda
Posted on: November 11, 2024

Job Description:

A GREAT OPPORTUNITY WITH A WELL-KNOWN COMPANY AT THEIR CORPORATE LOCATION IN ALAMEDA.

Summary:

The position provides high-level customers service to both external and internal customers, assisting office services and provide administrative assistance with a can-do and proactive approach.

Key attributes: The successful candidate will have the confidence to interact with all levels of personnel and will pride themselves on their strong work ethic, poised professionalism, superb computer skills and can-do approach. Punctuality, grace under pressure and "multi-tasker extraordinaire "a must to thrive in this fast paced environment.

Position Summary: The Receptionist/Administrative Assistant provides high-level customers service to both external and internal customers (employees) coordinating office services and

administrative assistance with a "can-do and proactive approach. The Receptionist/Administrative Assistant shall provide a professional company image through in-person and phone interaction, respond to the needs of the office and adhere to company Policy and Procedures standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Greet and assist clients, visitors and vendors with a courteous and professional approach.

Answers and transfers incoming calls and responds to inquiries to ensure accurate and timely

communications are facilitated.

Retrieve, organize and disseminate information by telephone, email, internet, fax and mail.

Process incoming mail and overnight shipments. Back up outgoing mail and overnight shipments.

Update and maintain various company lists, Front Desk Procedures and Office Services Manual.

Prepare and set up conference rooms with electronic equipment, meeting room tools and refreshments for meetings.

Responsible for and maintains executive kitchen, main conference room, small conference room and reception/lobby area, ensuring that rooms are clean, neat, orderly, and properly stocked with supplies.

Back up various office support services including purchasing, contacting vendors and property

management and office equipment maintenance.

Assist in coordination of office events and meetings.

Coordination of corporate birthday program.

Update office floor plans

Assists Office Manager and departments with their administrative project needs. These responsibilities may include, but not limited to: processing invoices, scanning orders, mailings, creating packets, data entry and scheduled meetings, appointments and travel; Responds to these requests with a 'can-do' approach.

Maintain paper and electronic files.

Manage projects assigned.

Conduct research, complete data analysis and prepare reports.

Compose, write, type, and proofread materials.

Develop internal and external correspondence.

Other duties and tasks as requested.

TECHNICAL SKILLS AND EXPERIENCE

Advanced computer skills require using MS Office with proficiency (Word, Excel, Publisher and Outlook).

Knowledge of PowerPoint, Adobe Acrobat and Reader.

Adept in learning new software quickly and able to navigate and use to review, track and upload various documents.

Attention to detail in composing, writing, typing, and proofing materials with error free work product.

Working knowledge of current office technologies and usage.

LEADERSHIP AND COMMUNICATION SKILLS REQUIRED

Excellent customer service and telephone skills; excellent listener, strong verbal and written

communication skills.

Dependability, reliability and professional personal presentation are key core competencies.

Personality contributes to positive company culture.

Highly organized; manage multiple tasks and respond to multiple requests simultaneously.

Prioritize work load and consistently meet deadlines while constantly changing tasks and demands. We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Vallejo , Front Desk Administrator, Administration, Clerical , Alameda, California